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Who looks outside, dreams; who looks inside, awakes."

—Carl Jung
Picture of Heart Lodge for meetings, yoga and more.
Retreat Center Mission

Working at Saratoga Springs

Working at Saratoga Springs is filled with delightful benefits like the setting, working amongst the trees and wildlife, enjoying meeting the thousands of people visiting the property every year as well as having the company of our terrific staff members.  There are many challenges for the motivated employee, too.  We have many opportunities for people to shine exercising their skills and talents in areas as diverse as marketing and gardening.   

Please see our list of current job openings below and respond with your cover letter and resume to info@saratogasprings.com

Jobs

The following positions are open until filled at Saratoga Springs. 

Center Assistant

Position Summary

We have openings for 3 Center Assistants.  These part time positions have the option of living on site for the summer.  We welcome applications from students and people looking for an opportunity to earn extra money during the summer in a beautiful Northern California setting. 

The Centers Assistant helps prepare the site for incoming groups working with the Events Manager on a daily basis.  Center Assistants are integral to the health and well being of our guests.

Job Responsibilities

The following are the expected duties and responsibilities:

  • Checking cabins and meeting spaces to make sure they are clean and presentable
  • Working with housekeeping staff to turn rooms and clean facilities after events
  • Help keep the grounds free of debris
  • Checking the pool and spa areas for cleanliness
  • Assisting facilities staff in repairs and maintenance as needed
  • Shuttling guests between cabins, parking areas and meeting venues
  • Answering questions from guests
  • Completing tasks assigned by Events Manager

Qualifications

  • High school graduate
  • Friendly and good natured
  • Caapacity to work independently and collaborate with team
  • Basic skills in simple repairs and repair related tasks
  • Some familiarity with working in  the Gay and Lesbian community, yoga and meditation communities, Burning Man and other wide ranges of diverse retreat participants ·        
  • Friendly, personable and accessible with good communication skills

Required Skills

  • Valid driver’s license

Desired Skills

  • Hands on experience in small hotel, motel and/or restaurant management
  • Some experience with carpentry projects in general buildings
  • Good knowledge of local plants and animal specie
  • Ability to speak and write Spanish

About the Position

The position will be based at Saratoga Springs primarily especially during larger events.  THis is a seasonal part time position working up to 24 hours per week.  There are many pportunities to engage with the wide variety and esoteric groups coming to Saratoga Springs.  In addition spending time on the property is a grounding and satisfying experience in itself. 

On site housing is available for the right candidates.  We encourage those interested in staying at Saratoga Springs for an extended period to apply.  Housing includes utilities, Internet and access to laundry facilities. 

All interested parties should send a cover letter expressing how you might personally benefit from the position, how you would add value to Saratoga Springs and what goals you would like to achieve in your association with Saratoga Springs.  Also, include a current resume and send in PDF format.E


Assistant Events Manager

Position Summary

The Assistant Events Manager will be responsible for preparing for an ensuring all events occurring on the property are successful and that our clients are satisfied.  This position works very closely with all staff including facilities, housekeeping, kitchen staff and the Managing Director.    In addition this position will be expected to work closely with the bookkeeper.  Clear and consistent communications will be essential to the success of the position.  This position requires being onsite at Saratoga Springs 80-90% of working hours. 

Job Responsibilities

The following are expected job duties and responsibilities:

  •  Under direction of the Events Manager, meet and greet with groups arriving at Saratoga Springs and acting as an onsite resource to the greatest extent possible for those groups.
  • Performing clean up before and after events in conjunction with housekeeping staff.
  • Performing minor maintenance tasks in cabins, meeting room and on the grounds as necessary.
  • Assist Events Manager in booking new events
  • Assist Events Manager in tracking calls, leads and potential clients
  • Communicate, book, and negotiate with vendors providing services and supplies for the center and events
  • Conduct sales of store merchandise, monitor inventory and record transactions
  • Conduct follow up communication with groups after their events to ensure high levels of satisfaction
  • Ensure rooms contain appropriate promotional materials, guest comment cards and maintenance request slips
  • Assist in obtaining promotional photos and videos
  • Assist in keeping social media fresh and curren
  • Assist in the preparation of copy for newsletters, marketing materials, guest information and signage
  • Setup meeting facilities and resources for customers including audio and video equipment, lighting, seating, tables, etc
  • Perform cleanup of fallen branches, leaves and other debris as needed
  • Report any defective or non-operating equipment, fixtures or other machinery to the Events Manager immediately.
  • Enter any incidents or needed maintenance tasks in the online incident and maintenance logs (Google Docs)
  • Support sustainability practices throughout the property
  • Check and monitor water usage throughout the facility to minimize loss of water due to leakage or negligence
  • Assist staff in high turnover events including all housekeeping tasks
  • Assist kitchen staff as necessary to ensure high standards of food production and cleanliness
  • Work with landscaping staff to ensure plants are watered and cared for in all public areas

Qualifications

  • Undergraduate degree in hospitality management, business management, facilities management or related field
  • Good knowledge of the hospitality industry
  • Highly skilled in customer relations
  • Capacity to work independently and collaborate extensively with team members
  • Ability to manage and report on multiple projects concurrently
  • Excellent writing skills
  • Basic skills in simple repairs and repair related tasks
  • Some familiarity with serving the Gay and Lesbian community, yoga and meditation communities, Burning Man and other wide ranges of diverse retreat participants ·         Friendly, personable and accessible with good communication skills

Required Skills

  •  Fluency with office software including Word or compatible, Excel, PowerPoint and Outlook
  •  Excellent Organizational and Planning skills
  • Valid driver’s license

Desired Skills

  •  Hands on experience in small hotel, motel and/or restaurant management
  • Experience in event marketing to groups regionally and nationwide
  • Some experience with carpentry projects in general buildings
  • Good knowledge of local plants and animal specie
  • Ability to speak and write Spanish

About the Position

The position will be based at Saratoga Springs primarily especially during larger events.  Travel between Saratoga Springs and San Francisco for some meetings may be expected and travel expenses are reimbursed. This is a permanent position. There are many opportunities to engage with the wide variety and esoteric groups coming to Saratoga Springs.  In addition spending time on the property is a grounding and satisfying experience in itself. 

This person will be one of a group of people developing a new and strong foundation for the future of Saratoga Springs.  In that sense, this is a fantastic opportunity to make your mark on this organization.   This person will work with a team of 4 paid staff as well as one or more volunteers.  The position reports to the Events Manager and will collaborate with facilities and housekeeping staff as well as the Managing Director.  The position is an hourly position and will be paid commensurate on experience.   

All interested parties should send a cover letter expressing how you might personally benefit from the position, how you would add value to Saratoga Springs and what goals you would like to achieve in your association with Saratoga Springs.  Also, include a current resume and send in PDF format.



Marketing & Business Intern

Position Summary

The Marketing Intern will play an integral role in the development and management of marketing strategic and tactical plans, brand management, brand collateral and market research for Saratoga Springs Community LLC.

Job Responsibilities

The following are expected job duties and responsibilitie

  • Research comparable retreat centers in Northern and Central California documenting physical characteristics, client profile, advertized rates, ownership and management structure and marketing strategies.
  • Research and assemble a list of target clients in Northern and Central California
  • Assist in preparation of monthly newsletter including copy writing and editing, desktop publishing and email composition
  • Manage and build contact list for contact resource management
  • Update website with articles, new information, changes, photos and relevant links
  • Update Facebook pages at least weekly with compelling stories and photos
  • Prepare and communicate agendas for marketing meetings
  • Prepare and communicate notes and project plans
  • Prepare project plans include deliverables, timelines and responsibilities for marketing related projects
  • Assist with development of brand collateral including signage, stationary, cards and electronic media
  • Conduct customer satisfaction surveys
  • Assist in production of short videos of property and key stakeholders
  • Work location is flexible

Qualifications

  • Undergraduate degree in marketing/communications related field, psychology, media, sociology or business
  • Some knowledge of the hospitality industry
  • Knowledge of basic business functions and customer relations
  • Capacity to work independently and collaborate with team members
  • Ability to manage and report on multiple projects concurrently
  • Excellent writing skills
  • Development of marketing materials or desire to learn such skills
  • Experience working with membership based organizations
  • Desktop publishing – Newsletters, brochures, pamphlets, magazines
  • Business plan development or interest in learning such skills
  • Some familiarity with serving the Gay and Lesbian community, yoga and meditation communities, and other wide ranges of diverse retreat participants
  • Friendly, personable and accessible

Required Skills

  • Comfortable using Microsoft Word, Pages or comparable word processing software
  • Strong skills in social media products including Facebook, Google+ & Twitter
  • Familiarity and some fluency in Microsoft Excel

Desired Skills

  • Comfortable editing photos using Photoshop
  • Familiarity with Adobe InDesign or comparable
  • Strong HTML skills and/or use of web publishing programs such as Adobe Dreamweaver, Microsoft Expressions or comparable
  • Experience using database software such as MySQL, Microsoft SQL or Microsoft Access
  • Experience using project management software such as Microsoft Project
  • Experience using Contact Relationship Management (CRM) software
  • A valid driver’s license

About the Internship

The initial length of the internship will be 12 weeks and may be extended for an additional 12 weeks.    The intern will have the flexibility to work at home or on site at Saratoga Springs.  We will also ask the intern to participate in a variety of meetings, the time of which will be credited toward the total hours committed.  This internship program is a great opportunity to gain hands-on experience in managing and marketing an established retreat center.  In addition, there will be many opportunities to engage with some of Northern California’s most interesting, experiential and esoteric social organizations.

The intern will work with a team of 10 volunteer advisory board members and 3 paid staff.  The position reports to the executive director with individual projects directed by one or more people from the advisory board or staff.  At this time the position is unpaid.  At the successful conclusion of the internship, Saratoga Springs will provide the intern with a letter of reference.  In addition we will work with the educational institution in awarding academic credit.  Business related expenses including travel expenses are reimbursed.

 

 

Saratoga Springs Community LLC is an Equal Opportunity Employer.  We value our employees and encourage innovation, creativity and a dedication to sustainability.